Regulations to the 2009 Statutes (RA19)

The following Regulations were made at the College Meeting of 3 March 2009 under the authority of Statute S2.4.

RA19. Non-Renewal of a Fixed-Term Contract

RA19.3 (1) When considering whether to renew the position of a member of academic staff, the Fellowship Committee shall receive the following evidence:
   (a) a comment from the Master on the future plans and aspirations of the member of academic staff;
   (b) a statement from the Senior Tutor on the short- and long-term teaching need in the subject, and on the quality and extent of the teaching and other activities of the member of academic staff;
   (c) a curriculum vitae, list of publications and a statement of future plans and aspirations together with any other material information provided by the member of academic staff;
   (d) references provided by at least two persons named by the member of academic staff; and
   (e)reports from a referee or referees chosen by the Fellowship Committee.
(2) The Fellowship Committee shall consider the evidence presented. It shall invite the member of academic staff to attend a meeting of the Fellowship Committee.
(3) The Fellowship Committee shall commence the procedure stated above normally in the second term of the penultimate year of the tenure of the member of academic staff and make a recommendation to the first College Meeting of the following third term.
RA19.4 (1) Normally in the first term of the penultimate year of the tenure of a member of academic staff, the Society shall appoint an Appeal Panel in relation to a member of academic staff in questions. The provisions of RA 4.2 shall apply to its members.
(2) The College Meeting shall receive the recommendation of the Fellowship Committee in writing, together with the evidence listed in RA 19.3(1) above. Where the member of academic staff is a Fellow, he or she shall not be permitted to participate in the deliberation of the College Meeting relating to his or her re-appointment, nor shall he or she count towards the quorum.
(3) Having considered the evidence presented relating to the member of academic staff’s personal qualities and abilities, as well as the need in the subject concerned for teaching, the College Meeting may either
    (a) decide the evidence is satisfactory and offer him or her a reappointment on a permanent basis from the end of the fixed-term contract;
    (b) decide that the evidence is sufficiently unsatisfactory that he or she should not be offered re-appointment; or
    (c) decide that further evidence is needed, in which case it shall instruct any individual or committee to provide it with that further evidence. Such additional information, if any, shall be produced to the Fellowship Committee and the College Meeting within 10 working days.
(4) Where the College Meeting requests further information as set out in (c) of the preceding paragraph, the Fellowship Committee shall make a recommendation based on all the evidence including the further information. A further College Meeting shall decide whether to reappoint the member of academic staff or not.
(5) The member of academic staff shall be informed in writing of the decision of the College Meeting within 5 working days, of the right to appeal and of the names of the members of the Appeal Panel.
RA19.5 (1) A member of academic staff shall have the right to appeal the decision of the College Meeting. He or she must inform all the members of the Appeal Panel in writing of his or her intention to appeal within 10 working days of receipt of the College Meeting’s written decision.
(2) The Appeal Panel shall consider the information on which the College Meeting made its decision. It shall invite a member of academic staff to attend.
(3) The Appeal Panel shall decide whether to uphold the appeal. Its decision shall be final. It shall inform a member of academic staff in writing as soon as possible after its decision.