Regulations to the 2009 Statutes (RA20)

The following Regulations were made at the College Meeting of 3 March 2009 under the authority of Statute S2.4.

RA20: Initial Service Review

RA20.3 (1) When considering whether to continue the position of a Member of academic staff beyond probation, the Fellowship Committee shall receive the following evidence:
   (a) a comment from the Master on the performance and aspirations of a member of academic staff;
   (b) a statement from the Senior Tutor on the quality and extent of the teaching and other activities of a member of academic staff;
   (c) a curriculum vitae, list of publications and a statement of future plans and aspirations together with any other material information provided by a member of academic staff;
   (d) references provided by at least two persons named by a member of academic staff; and
   (e) reports from a referee or referees chosen by the Fellowship Committee.
(2) The Fellowship Committee shall consider the evidence presented. It shall invite a member of academic staff to attend a meeting of the Fellowship Committee.
(3) The Fellowship Committee shall commence the procedure set out in paragraph (1) normally in the second term of the probation of the member of academic staff and make a recommendation to the first College Meeting of the following third term.
RA20.4 (1) Normally in the first term of the probation of a member of academic staff, the Society shall appoint an Appeal Panel in relation to a member of academic staff in questions. The provisions of RA4.2 shall apply to its members.
(2) The College Meeting shall receive the recommendation of the Fellowship Committee in writing, together with the evidence listed in RA20.3(1). The member of academic staff shall be informed of his or her right to attend and to be accompanied by another person. Where a member of academic staff is a Fellow, he or she shall not be permitted to participate in the deliberation of the College Meeting relating to the continuation of his or her contract beyond probation, nor shall he or she count towards the quorum.
(3) Having considered the evidence presented relating to a member of academic staff’s personal qualities and abilities and achievements, the College Meeting may either

    (a) decide the evidence is satisfactory and continue the contract beyond the end of probation;
    (b) decide that the evidence is sufficiently unsatisfactory that he or she should not be continued beyond the end of probation;
    (c) decide more time is needed for the probation conditions to be met and that the probation should be extended for a period no longer than a further year; or
    (d) decide that further evidence is needed, in which case it shall instruct any individual or committee to provide it with that further evidence. Such additional information, if any, shall be produced to the Fellowship Committee and the College Meeting within 10 working days.
(4) Where the College Meeting requests further information as set out in (d) of the preceding paragraph, the Fellowship Committee shall make a recommendation based on all the evidence including the further information. A further College Meeting shall decide whether to continue the appointment of the Officer beyond the end of probation.
(5) A member of academic staff shall be informed in writing of the decision of the College Meeting within 7 days, of the right to appeal and of the names of the members of the Appeal Panel.
RA20.5 (1) A member of academic staff shall have the right to appeal the decision of the College Meeting. He or she must inform all the members of the Appeal Panel in writing of his or her intention to appeal within 10 working days of receipt of the College Meeting’s written decision.
(2) The Appeal Panel shall consider the information on which the College Meeting made its decision. It shall invite a member of academic staff to attend.
(3) The Appeal Panel shall decide whether to uphold the appeal. Its decision shall be final. It shall inform a member of academic staff in writing as soon as possible after its decision.