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Pembroke

Accommodation Facilities

Furnishing quality

The occupants of all College rooms and College Houses are held personally responsible for any damage to the furniture and decorations of their rooms, allowing for fair wear and tear.

Much chargeable damage has been done in the past by the hanging of pictures with pins, nails, Blu-Tack or other fixatives to walls and woodwork, and the use of any form of adhesive, including adhesive films, Sellotape or Blu-Tack and its equivalent, on the walls of rooms, is forbidden.  Hangers and picture rail hooks are available, free of charge, from the Linen room or Maintenance department.  Students who mark walls by using unauthorised adhesives will incur a substantial charge for redecoration, since the minimum area that can be redecorated would be a complete wall.

Furniture

The range of furniture provided in each room is detailed here.  College furniture and fittings must not be removed; curtains must not be taken down.  All furniture in rooms conforms to appropriate fire regulation standards, and students should not bring additional furniture items (e.g. sofas, mattresses, beds, bean bags etc.) into College or hostel rooms.  If students feel they need an additional item of furniture they must consult the Housekeeper before bringing additional furniture to their room.

All College rooms are provided with duvet, 2 pillows, under blanket and mattress cover.  It is normally expected that students will provide their own bed linen, although bed linen can be provided by the College (4 sheets, 4 pillow cases, 2 duvet cases, 2 towels); should you require this a £50 deposit must be paid which will be refunded once all the bed linen is returned.  The washing of bed linen is the student’s responsibility.

In the interests of safety, it is essential to observe the conditions about electrical appliances mentioned here for those who come from overseas it is stressed that all electrical appliances must be adapted for 220-240 volts AC.

Furniture and furnishings must not be removed from rooms and curtains must not be taken down.  Please do not dismantle beds or other furniture.

Kitchens/Gyp rooms

Cooking is allowed only in designated kitchens and gyp rooms; it is prohibited in all other rooms in College or in College Hostels because of hazards to personal and group safety, as well as the risk of damage to furnishings and fittings.

Hot drinks and snacks should be prepared in the kitchen or gyp room located on each staircase and in each hostel, provided that it causes no nuisance to others and that you clean up promptly after yourself.  Bedmakers are NOT responsible for clearing up after you.

The facilities provided for students’ use are intended for modest catering (i.e. snacks) only, and under no circumstances is large-scale cooking permitted.  Deep fat frying is not allowed in kitchens/gyp rooms and students should be mindful that all kitchens/gyp rooms are fitted with heat detectors.  The College is answerable to the City Environmental Health Department for the proper conduct of all large-scale catering taking place on the College, and legal proceedings can ensue should any breach of these stringent regulations occur.  Instructions on how to use the equipment in gyp rooms and kitchens is available online.

Personal mini ovens are not permitted in gyp rooms, in bedsitting rooms or anywhere else in College or in hostels. 

Food Storage

The College operates in line with stringent food safety legislation and guidelines. If you wish to discuss food safety issues, please arrange to see the Housekeeper, the Catering Manager or their Deputy.

The College is committed to promoting a responsible environmental policy, and to reducing energy use. The use of refrigerators and freezers in individual student rooms is not allowed except in exceptional circumstances.  Students who feel they have a valid reason to have either of these appliances in their rooms should seek guidance in advance from the College Registrar. If permission is granted, the Maintenance Department will then PAT test the refrigerator or freezer.  Students will be required to pay a £40 deposit which will be refunded once the appliance has been removed from the College at the end of the academic year.

Fridges or freezers must not be moved to landings or hallways where an obstruction might be created.

Any cases of pilferage from kitchen cupboards or fridges will be treated as theft and should be reported to the College Registrar.

Cleaning

College staff, known as Bedmakers (or ‘bedders’) are responsible for cleaning bedrooms and communal service areas in College and College hostels; they work each morning (except on weekends, Bank Holidays, and during periods when the College is closed) for this purpose. 

A room and bathroom/kitchen cleaning rota will be published in each staircase/hostel.  All rooms will be cleaned thoroughly and have the waste bin emptied at least once a week according to a defined rota; if you would like your waste bin emptied more often, please leave it outside your door.  By informal convention, leaving your waste bin outside your door acts as a ‘do not disturb’ sign. However it is your responsibility to ensure that bedmakers have regular access to your room and that your room is kept in a reasonably tidy state to enable them to do their job properly and that on the allocated cleaning day for your room the bedmaker is able to vacuum the floor and dust the furniture.

Communal areas (bathroom, toilet and shower areas and kitchens/gyp rooms) in College are cleaned on a daily basis from Mon-Fri and every other day in Hostels.   Students should ensure that these areas are left tidy, especially kitchens/gyp rooms.  The bedmaker is not responsible for washing up, so please keep gyp rooms/kitchens clean and wash up any dishes promptly. Bedders are not there to tidy up after you but to help maintain cleanliness.  Where dirty crockery etc. has been left lying around, bedmakers are instructed to gather this up and place in plastic tubs and to leave them outside.  All en suite bathrooms will be cleaned weekly.

The Housekeeper checks cleaning and maintenance in rooms at regular intervals, and will deliver the service described above. The College shall not be held liable if failure to provide any of these services is due to factors reasonably beyond its control (such as mechanical failure, staff shortages/illness).

Any problems with facilities (blocked drains, leaking taps etc) should be reported to the Maintenance department via the online maintenance request form.

The College may need to send in people to make repairs, etc. to your room, but this will normally only be done at reasonable times, and giving reasonable advance notice, of at least 24 hours, if at all possible. The College reserves the right to enter the accommodation at all reasonable times to inspect, carry out any necessary works, and to show others round the property (e.g. builders, architects, etc.); where possible due notice will be given although this might not always be possible, especially in any case of emergency.

Inspection/Damages

Rooms are inspected during the Lent Term, and whenever the occupancy of a long term room changes, with a view to repairing damage during the Long Vacation (if it can wait until then) and creating a maintenance schedule.  Those who live in College or in a College hostel should bring any defects in the room or its furnishings to the attention of the Housekeeper immediately upon starting to live in the room.  In this way, charges for damage for which you have no responsibility can be avoided.  All students must remember that many other people will have to live in the room after their occupancy and, while the College has a continuing programme of room redecoration and refurbishment, any extra expense caused by damage can only limit the extent of this programme.  Empty rooms are used by the College for College visitors such as Alumni and research associates as well as overseas visitors and conference guests