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Research & Conference Expenses (PhD Students)

The College is often able to assist PhD, clinical medical students and clinical veterinary students with essential expenses incurred in the course of their work.  Such grants may, for example, be made to help with the cost of visits to libraries, archives or other collections, or for travel outside Cambridge for other essential fieldwork or medical electives.

In certain subjects it is necessary for a PhD candidate to undertake a prolonged period of research a long way from Cambridge.  In these situations it is normal for the student’s everyday living costs to be supported by his/her main funding body.  However the College will offer a grant towards specific and exceptional costs of the trip which are not met from other sources.  These include airfares (subject to the price being reasonable), internal travel whilst abroad, visa costs and medical expenses.

Support is also available for attendance at conferences and workshops, in the UK or abroad, where these are judged to be of prime importance to a student’s work.  A strong preference is given to those who are presenting papers or posters.

In addition to applying to the College for support applicants are expected to seek funding for these purposes from their funding body, their Faculty or Department, or from University Funds.  Most funding bodies will support essential research trips themselves.  Applications must include full details of what other funding has been applied for or received.  You should use the general College Grant form to apply for this type of support.

In order to ensure a fair distribution of the resources available, the following norms apply:

  1. Grants may cover the total cost of research or conference trip (Food costs are excluded)
  2. No student will receive more than £1,500 over the course of their graduate studies
  3. If a grant is approved, payment will be made only on production of receipts for the items against which the grant was awarded.  If the total receipted expenditure is significantly less than the sum originally estimated, the grant will normally be reduced accordingly. 

Applications should be made before expenses are incurred.

Students who are awarded a grant will be expected to present a poster at the Graduate poster display held annually in June.

Equipment costs are not normally supported.  You may wish to check with your Department or Faculty; they are frequently able to lend equipment.

Grants for these purposes are not normally made to meet expenses incurred after the submission of the thesis.  Grants are also not normally awarded after three years’ research have been completed, since it is assumed that you will have completed all research and be writing up.  If you are required to resubmit your thesis, the College may be able to help with essential research (but not conference) costs.