Pembroke College Cambridge

College Regulations

General

General Conduct

No member of the College shall intentionally or recklessly disrupt or impede or attempt to disrupt or impede the activities and functions of the College.

It is a general rule that members of the College shall conduct themselves with consideration for others and shall not unreasonably disturb or disconcert others at any time. Any Junior Member who finds their application too liberal (or unduly restrictive) should consult his or her Tutor: it is important that members of the College do not hesitate to speak up in their own interest in this matter. The College Regulations are directed to this end.​

University Regulations

 All Junior Members (i.e. undergraduate and graduate) of the College are required by University Ordinance to abide by the University Regulations for discipline as set out in the current edition of Statutes and Ordinances of the University of Cambridge and any additional Regulations the Proctors may issue from time to time. The University’s student gateway website details much essential information and useful resources including the University rules and regulations and disciplinary procedures. Important Proctorial Notices are displayed both in College and in University buildings. Membership of the College or University does not in any way relieve Junior Members of a citizen's normal obligation to be law abiding and of good conduct in public.

At matriculation, every Junior Member is required to sign a declaration in which they agree to abide by the regulations of the College and the University.

College and University Authorities 

All Junior Members of the College shall comply with any instruction given by a College Officer, or any person authorised to act on behalf of the College in the proper discharge of his or her duties. All Junior Members of the College shall state their names and their membership of the College when asked by an officer of the College, or by one of the University’s Proctors or Pro-Proctors, or other person in authority in the University or in the Colleges in the University.

Academic

Academic and Residency requirements

Academic requirements

Junior members of the college must apply themselves diligently to their studies in the college and university.

Graduate and research students

Academic requirements for most graduate students are separately defined for them by the board of graduate studies (see: https://www.cambridgestudents.cam.ac.uk/new-students/manage-your-student-information/graduate-students).  They differ from those for undergraduates, and new graduate students should consult their research supervisor or their graduate tutors if in any doubt.

Undergraduates

All candidates for the B.A. degree, including affiliated students, must remain in standing for honours and shall normally be required to obtain a passing grade or "class" in all university or college examinations, as a condition of the tenure of their place in the college. N.B:  if you fail to satisfy this condition, you will have to terminate your course here.  Underlying this is the expectation that you will participate in any teaching arranged and submit any work required in a timely fashion.

Supervisions: attendance at supervisions, classes and other teaching arranged by directors of studies is compulsory and must take absolute priority over all other activities (including college or university sport).  Absence from a supervision may be excused only for illness or other serious cause. Only illness or other such serious cause may excuse a student from a pre-arranged supervision and in these circumstances they must inform the supervisor beforehand. Supervisors should be advised well in advance (wherever possible, at least 24 hours) by anyone who, for these reasons, is prevented from attending at the time arranged. If a student wishes to reschedule supervision for any reason, they should consult the supervisor well in advance, but if he or she is unable to accommodate this request, the standing arrangement for the class must take precedence.  Written work set by supervisors must be completed within the specified time.  Students will generally be expected to submit written work at a specified time before each supervision; the supervisor may make this a condition of attendance, since submission of such work allows a focused and constructive discussion of the topic.

The termly reports made by supervisors in regard to their pupils include comments on attendance as well as on ability, application and progress: these comments and the reports are open to undergraduates who may consult them online via the CamCORS system or via the tutorial office.

Supervisions must always take priority over all recreational activitiesSupervisions, classes and any other teaching arranged by the college missed without cause or adequate notice will attract a charge to cover the cost of teaching missed.  The college has a policy of fining undergraduates who miss supervisions without good cause shown.

Tripos:  students will have to read for a particular Tripos to qualify for an undergraduate degree (B.A., M.Eng. etc.).  To obtain the degree a student must pass certain Tripos examinations and also keep nine terms' residence in Cambridge (residence requirements differ for affiliated students).  The college requires undergraduates to read for honours in university examinations and to remain in standing (eligible) to do so in successive parts of the course by obtaining honours (achieving a passing grade) in preceding examinations.

Examinations:  undergraduates (and some graduates)  will be required to take examinations each year, normally in May and June, at the end of the Easter term.  In most subjects the annual examination is a part of the Tripos each time, but in a few cases, one of the Annual examinations, in the first or second year, may be a progress (or "preliminary") examination.

Course of study:  Undergraduates are admitted to read a particular course of study and the understanding is that they will continue with this for three years or four years as is the case in some subjects (e.g. Engineering, MML, and certain subjects with Natural Sciences (this will also be the understanding of Student Finance* who will assess loan and, where applicable, grant eligibility for home students and to whom home students have applied). Naturally each Tripos has some flexibility in the choice of papers and options.  However, some students, after completing the examination requirements for part of one Tripos, seek a more radical measure of flexibility by changing to another Tripos, while remaining within the normal span of the degree course.  Such changes must be subject to the regulations for the degree and no prior undertaking or agreement to such changes can be given or assumed (nor should the consent of student finance be taken for granted).
* Here Student Finance refers to Student Finance England, Student Finance Northern Ireland, Student Awards Agency for Scotland, Student Finance Wales

Whether or not a change of Tripos is possible can only be decided in an individual case after discussion with the Tutor and Director of Studies concerned, and can only be made with the consent of the Senior Tutor who will, at a meeting with the student, normally impose a condition of an upper second class result in the subject to which the student was admitted to read.

It should be noted that, with certain exceptions, the normal length of the degree course is three years.  Only for special academic reasons, backed by good examination performance, will the college agree to a change of course which would require an additional year of residence. The university requires that students will in the course of their undergraduate career have demonstrated academic progression, by moving from a part I to a part II of a Tripos. The Senior Tutor is always happy to advise students on the feasibility of potential subject switches.

Residency Requirements

University statutes require candidates for the B.A. and certain other degrees to "keep terms", by residence in Cambridge for a specified number of days as one of the conditions for graduation. The College must certify termly that this condition has been satisfied. Residence during any day comprises being in Cambridge for some of that day and through the following night. The minimum period for keeping term is in fact covered by the period within each term known as "full term", which is the period during which university lectures, classes (and in the Easter term, Tripos examinations) take place. In practice "full term" amounts to about three quarters of each university term.

There are also residential requirements for postgraduate students, which may differ slightly and will have been communicated by the board of graduate studies to those concerned.  Further information about residency requirements for graduates can be found here.

Residence in full term: the college requires its members normally to satisfy the university's regulation by being in residence throughout full term.

If for any compelling reason it should seem likely that you cannot keep full term, you must consult your Tutor - failure to do so may have serious consequences.  Days can be made up in the periods between the ends of term and the ends of full term (see dates above), but only within the same term; the university will grant dispensations only in quite exceptional circumstances (such as serious illness).

In certain subjects you may be required to take examinations or courses outside full term, in which case vacation plans must yield.  It is well to enquire ahead of time.

Absence from Cambridge during full term (previously known as requesting an exeat): a request should be made to a Tutor and dates of your absence copied to the tutorial office (Dee Kunze) for use in case of emergencies. Nights missed because of absence on exeats must be made up after the end of full term, but this is only possible within the limited period remaining between the end of full term and the end of term. However nights kept in Cambridge in the period immediately before full term may be counted towards the necessary total for the residence requirement. Exeats will not normally be given for extended periods in full term.

The beginning of term: at the start of each new term, students must collect their keys and certify that their residence has begun (or been resumed) by registering with the porters; returning students should do so by swiping their university card at the porter's lodge. In all cases this must be done within 24 hours: the day of arrival or return cannot otherwise be counted as "kept".  Students must also see their Tutor at the start of every term.

At the end of term: undergraduates must see their Tutor before going down, to certify that the term has been kept. They are required to call in person on their Tutor for this purpose.

Vacation work:  reading and study in vacation are an essential part of an undergraduate's programme of work.  Directors of studies expect specific academic work to be done and other plans for the vacation must be tailored accordingly.  It may be necessary at times to remain in Cambridge for such study, in which case you will be told by your Tutor or Director of Studies.  Grants may be available to help cover the cost of this.

There is no official University term in the summer, but instead a period known as the Long Vacation period of residence, during which courses, some of them compulsory, are held in a few subjects.  It is also possible, and sometimes required, to return to College at this time for approved private study and reading.  Undergraduates will be told about this by their Director of Studies.  Grants are also available towards the cost of study in the long vacation.  Even if attendance in Cambridge is not required, it is essential that part of the summer should be set aside in preparation for the following year's work.  Directors of Studies and Tutors will specify what must be done.

Residence out of full term: the normal period of residence is the length of full term. Permission to be in residence before or after full term may be given to make up the number of days required, or for intensive study: undergraduates applying for such additional residence out of full term should seek their Tutor’s support in doing so: do not assume that permission will be given. Normal dates of residence for each term are posted annually. In some cases the college's need of rooms on the college site for other purposes out of full term (e.g. accommodation of candidates for interview) must take priority over requests to remain in residence.

Tutors and Directors of Studies

Tutors and Directors of Studies: All undergraduates must call in person on their Tutor at the specially advertised times at the beginning of each Term to confirm arrival, and again at the end of Term to confirm date of departure (previously known as the Final Exeat). All undergraduates must also call as requested on their Director of Studies at the beginning and end of term. Times for these twice-termly visits are advertised in advance in the Screens (the notice boards outside the Hall) and electronically, and all have a duty to note and observe them. These meetings provide students and the College with an essential means of monitoring academic progress and personal welfare, and fines may be levied if appointments are missed. Graduate students are asked to attend induction meetings with the Graduate Tutors at the beginning of their first term in Cambridge, and should aim to meet their own Graduate Tutor for individual meetings in each of their first and second terms to discuss their progress and welfare.

Graduate Tutors, Tutors and Directors of Studies are also available at regular times, advertised in the Hall Screens and electronically, for routine business or consultation by any who seek assistance or advice.

Financial Matters

Payment of College Bills

Payment of Room Rent and Kitchen Overhead Charge is required in advance. Charges (Formal Hall, Buttery, etc) incurred during the term are payable in arrears and are included in the following term's bill. Bills are due for payment by the second Friday of Michaelmas term but by the first Friday of Lent and Easter terms.  If you have any questions about bills, consult Student Finances in room L8b (Finance Office) in the first instance. A detailed explanatory note of charges and regulations for settlement of bills is available from the above links.

Payment of College bills must be made promptly. Fines will be levied on unpaid accounts. Anyone who anticipates or faces difficulty in paying his or her bill should consult the College Registrar at once, and in any case before the account becomes overdue. All outstanding debts with the College must be settled in full before a member is allowed back into residence at the start of a new term or before the College will present a candidate for a degree.

The College Registrar, is available to help with any questions or difficulties about financial matters including student loan applications and the payment of College bills.   If in doubt or difficulty, consult her sooner rather than later; she will assume that you have already read the relevant Financial Support information available on the website. If you have any financial concerns then you should also talk to your Tutor.

Information on financial support available from the College is available here.

Rules & Behaviour

Rules on Behaviour and Disciplinary Procedures for Junior Members

In order for any community to function well there needs to be an ethos of respect for one another (even where there are differing opinions), capacity to listen, and capacity to ensure that people’s behaviour does not negatively impinge on others. One way of encouraging this kind of ethos, which values all members and staff, is to have some basic rules and principles. The following Rules of Behaviour relate to Junior Members (that is, undergraduate and postgraduate student members of the College).

Rules on Behaviour & Disciplinary Procedures for Junior Members

Damage to College Property

Damage to College property: Junior Members responsible for damage to any College premises will be held accountable and may face disciplinary action in the case of wilful or wanton damage. The occupant of rooms in which any damage to furniture or to the fabric of the building occurs may be held responsible and be liable for the cost of necessary repairs.

Climbing on College buildings: Anyone climbing on a College building will be liable to a fine (see Fine Classification) in addition to any other disciplinary action.

Substance Abuse

This issue raises questions of both a social and legal kind:

Smoking (tobacco) is antisocial, and is not permitted and following recent legislation smoking is now not permitted in any public enclosed space, in College or elsewhere. Those who wish to smoke on the College site should use one of two designated open air smoking areas. It is forbidden to smoke electronic cigarettes onsite indoors or inside College hostels or College-owned flats, but the smoking of electronic cigarettes onsite out of doors is be permitted. In practice, alcohol consumption, to excess, produces more social damage than any other factor.  Routinely, we impose sanctions for this when it extends to the level of infringing the liberty, or well-being, of others. These sanctions can be quite severe. It is only logical, therefore, if we impose sanctions upon other forms of substance abuse. Some of the substances are distinguished by being illegal. The College cannot condone illegal activity of any sort, and is obliged to follow the law in dealing with drug abuse by members of College. However, the legal implications of drug abuse are not the only ones that concern the College. We appreciate that drug abuse may well be a symptom of a deeper personal problem, and the College is committed to offering advice and arranging counselling where this is appropriate. Recurrent use lowers motivation and threatens health, finances and future careers. We deplore the personal wastage involved. Consequently, if any student is discovered in the possession, or use, of an illegal substance, he or she can expect, as a minimum:

(a)    to forfeit any entitlement to accommodation in College property, and additionally
(b)    to be warned that any repetition of such discovery will result in a requirement to withdraw from his or her current course.

These actions will not exhaust the range of the College's actions.

Any proven instance of supplying an illegal substance must result in an immediate requirement to leave the College, and the University. Again this will not exhaust the range of the College's actions.

Entertainment and Parties

Permission must be obtained in advance from the Senior Tutor for any party exceeding 15 persons and will require that stewards are named to assist in the smooth running of the party.  Leave will not normally be given for such parties in College, Hostels, or Lodgings on Sundays, except occasionally for parties between 12 noon and 1.30 p.m. Leave for larger parties continuing after 8.00 p.m. will normally only be given for Saturday evenings. Parties must end quietly by 11.45 p.m.

In public rooms in College: Permission to hold parties or other functions in the New Cellars or other public rooms in College must be obtained from the Senior Tutor (at least four days before the event), full details of any event, including stewards (1 for every 10 guests) must be given at the time of booking the room.

Catering in College public rooms: All refreshment (food and drink) must be procured through the College; students should contact the Catering Manager, Nina Rhodes, to discuss their requirements.

On staircases and in hostels: Application for permission to hold parties in rooms on Staircases and in Hostels should be made to the Senior Tutor. (Safety Regulations require that leave for parties of more than 15 persons will need specific authorisation, also by the Senior Tutor). Permission for Staircase parties with amplified music is not normally given; the New Cellars should be booked instead.

Neighbours: The courtesy of notifying neighbours of a party or similar gathering is essential and is the responsibility of the occupant of the room concerned.

The playing of board, or other organised, games in which drinking or other associated 'forfeits' are involved, is banned in the Bar, Junior Parlour, Graduate Parlour and in Hall. This ban specifically includes ‘pennying’. For more details, see Guidelines for Dining in Hall - which are under The Hall tab above.

Hosts are responsible and accountable for the conduct of their guests on College premises and for the good order of parties.

Music and Disturbance by Noise

The College is primarily a place of study. For this reason the buildings, courts and gardens must be quiet, particularly during the morning and at night between 11.45 p.m. and 7.30 a.m. It should be remembered that noise carries readily from open doors and windows, especially at night.  The same rules apply to hostels.

Music hours: The use of audio equipment and musical instruments is always potentially disturbing to neighbours, particularly if loud, prolonged, or late at night; it may also be damaging to the atmosphere of the College as a place of study. The following rules are made for the mutual convenience and protection of all members of the College.

Audio Equipment operating through speakers may be used in College and Hostel rooms on weekdays between 1.00 p.m. and 11.45 p.m. (on Sundays between 11.00 a.m. and 11.45 p.m.). The sound must not be readily audible outside your room and you must expect to turn it down or off entirely if asked to do so by a College authority, or any neighbour who is unreasonably disturbed. Note that the rules require quiet throughout weekday mornings.

Musical instruments without electronic amplification may be played by Junior

Members in their rooms in College or Hostels on weekdays between 1.00 p.m. and 11.45 p.m. (Sundays: 11.00 a.m. to 11.45 p.m.), but always with due regard for their neighbours.

The Foundress Court Music Room may be used for unamplified "classical" music only (hours: 10.00 a.m. to 11.00 p.m.). As well as individual practice, it is suitable for practice of chamber music by small groups, but not for larger ensembles.

A piano is available for serious pianists to play in the Old Lodge Cellars music room.  Students wishing to use this piano should first register their names with the Director of College Music, Anna Lapwood, and access to the room will be put on the student's univeristy card.  Slots are then reserved on RMS.

The Old Library piano may be played only by those who have personal authorization from the Director of College Music.  If permission is given the room must be booked via RMS and cannot be used for music practice between 09:00 - 12.30 Monday & Tuesday and between 14:30 – 18:00 Thursday and Fridat.

Choral groups and larger musical ensembles may practise and perform in College by prior arrangement and at agreed hours, for which application should be made to the Director of College Music. The time limits will not necessarily be those specified above for individual or small group practice.

Practice with instruments using amplifiers and loudspeakers must be confined to the Old Lodge Cellars and restricted to the following hours: 1.00 p.m. - 10.30 p.m. on weekdays; 11.a.m. - 10.30 p.m. on Sundays. In any temporary absence of these facilities, it might be possible, under strictly limited conditions, to use the Foundress Court music room for practice with instruments using amplifiers and loudspeakers, by prior consultation with the Director of College Music. Sound levels must show due consideration for those living and working in rooms and staircases nearby and players must be prepared to reduce them on request. The use of amplifiers and loudspeakers with musical instruments is forbidden in rooms on College Staircases and Hostels, because of the disturbance which they must obviously cause.

Both the Foundress Court Music room and Old Lodge Cellars should be booked via RMS.  Food and drink are strictly prohibited in music practice rooms.

The Gardens and Courts. Radios and audio equipment with speakers may not be played in the College courts and gardens, nor may musical instruments (see the section on the College Gardens)

The television sets in the Graduate Parlour, Junior Parlour television room and the New Common Room in Foundress Court (NCR / BB9) may not be used before noon on weekdays (11.00 a.m. on Sundays); the volume should always be kept to levels that do not disturb residents.

The New Cellars will be closed between 12.00 midnight and 8am.

Games machines and pool may not be played before noon or after midnight.

Guests, Late-Night and Overnight Visitors

Responsibility for guests: Members of the College are personally responsible, and may be held accountable, for the conduct of their guests in College, Hostels or Lodgings at all times.

Keys: The key to your own room is your personal responsibility and may not be passed on to any other person or copied. It is a serious breach of College regulations to allow your room to be used by any other individual when you are not present in Cambridge.

Late-night guests: Guests (maximum of 4) may remain in College until 2.00 a.m., but for reasons of security may only enter College after 10.30 p.m. if accompanied by a member of the College. Hosts are requested to see that their visitors, other than duly registered overnight guests, leave College quietly by 2.00 a.m., accompanying them as necessary. 

The Bar: Mass invitations bringing unpredictable numbers of unknown persons into the Bar are clearly unwise, and are forbidden.  College Societies or other groups planning informal gatherings in the Bar or Junior Parlour area should consult first with the Catering Manager and the President of the Junior Parlour Committee.  Graduates planning informal gatherings in the Graduate Parlour should consult the President of the Graduate Parlour Committee.

Guest-rooms: Students may book room M4a (4 beds), or M4b (2 beds) for overnight guests (max 3 night stay). These may be booked via RMS, where details of the costs can also be found. If these rooms are not available please contact Housekeeping who may be able to help.

Overnight guests in Junior Members' rooms: Visitors may also be put up in Junior Members' rooms in College and Hostels on the following terms:

  1. The host must be in residence at the same time.
  2. A guest must be a bona fide acquaintance of his or her host and be of fixed abode.
  3. Only one overnight guest may be accommodated at a time.
  4. Others must not be disturbed. Extra domestic work for College staff must not be caused.
  5. A host must register the presence of a guest with the Porter before 10.00 p.m., to comply with fire and safety regulations.
  6. No guest may stay for more than three consecutive nights.
  7. Hosts may not entertain overnight guests for more than ten nights in any term.
  8. Junior Members should consult their Tutors if in doubt about the interpretation of any of the rules for the accommodation of guests.
IT Rules

The College IT rules are located at /college/about-pembroke/it/network-traffic-control-policy

The Uni  IT rules are located at https://help.uis.cam.ac.uk/new-starters/it-for-students/student-it-services/rules and https://help.uis.cam.ac.uk/policies/governance-and-policy-documents

Fine Classification

Classification of Measures for the College Proctor

In conjunction with the College’s Rules and Regulations, and in consultation with the representatives of the Junior and the Graduate Parlours, the following set of incident-related fines will be in place for 2020-21:

Type of incident Proposed fine per incident
Violating rules governing the use of College accommodation and College grounds (incl. music hours violation, disturbance by noise, and ball games in the Gardens) £25
Appropriating other students’ food supplies from College gyp rooms £25
Violating the University’s internet transfer protocol, including violating intellectual copyright by using Peer-to-Peer (P2P) software applications. Use of Bit Torrent software is forbidden anywhere on the College network. £40
Anti-social behaviour associated with excessive drinking (incl. verbal excess causing disturbance to others, vomiting in Hall or elsewhere on College property, and pennying in Hall, and failing to properly supervise the conduct of their non-Pembroke guests in Hall or elsewhere on College property ) £40-70
Abusing College staff £40-70
Damage to the College Gardens £25
Causing a full fire alarm though the use of Staircase gyp room facilities, or by using toasters and cooking equipment (other than kettle and coffeemaker) in a bedsitting room.

£70

(For a first incident the student is not fined but asked by the Proctor to attend to the Head Porter’s Fire Awareness presentation. The fine is to be considered for any subsequent incidents.)

Failure to respond to a fire alarm. £90
Preliminary warning sounded in Porters’ Lodge by heat detectors (in gyp rooms) and smoke detectors (in bedsitting and other rooms) with subsequent action taken to avoid a full fire alarm.

£20

 

(For a first incident the student is not fined but asked by the Proctor to attend to the Head Porter’s Fire Awareness presentation. The fine is to be considered for any subsequent incidents.)

Tampering with fire extinguishers, smoke or heat detectors. £150

Communication

Email

Directors of Studies, Tutors and Supervisors and all members of staff (College and Department) will all use your @cam email address, and you are required to check this regularly. The College assumes that emails will be read on a daily basis. Where emails have “Response Required” in the address line, it is expected that students will reply within 24 hours.

The College Screens

These are the official College Notice Boards, located in the lobby between Hall and the Kitchens, leading from First Court to Ivy Court.  It is assumed that notices published there will be read by all members of the College and should be regularly through term.  A notice posted in the Hall Screens will be deemed to have been published to all Junior Members of the College in residence.

Normally displayed in the College Screens are certain University Notices, College Regulations, Tutorial arrangements, Directors of Studies’ notices, notices about the Library, Chapel Services, catering information, rooms, the Nurse’s Surgery times as well as other official notices.

The Post Room

Every student, whether resident in College, a College Hostel or living out, will be allocated their own pigeonhole in the Porter’s Lodge.  All post addressed to the student will be placed in the student’s pigeon-hole.  If a student receives a registered letter or an item that will not fit in their pigeon-hole, then a note informing them of this will be placed instead in their pigeon-hole and they must collect it from the Porter; in the case of registered mail they will be asked to sign for it.  Students must always use Pembroke College as their address rather then their hostel address (Pembroke College, Trumpington Street, Cambridge CB2 1RF).

Student Mail

  • if a student orders any item online for delivery that is required to show age and identify, the Porters are not able to accept that / those item and they will be returned to sender.  It is recommended that students purchase any age restricted items (which require ID) locally to save any difficulty.
  • Any student ordering any fresh produce online for delivery from Supermarkets / Amazon Pantry etc, must be on site and at the drop of / collection point at the time of delivery for the items to be left.  The Porters’ Lodge do not have a facility to store / accept groceries or laundry drop off/collections.
  • Within reason, letters addressed to the College will be forwarded to a student’s last known address; students should update their details (home address and telephone, mobile phone number) via their self-service pages on CamSIS.  Alternatively, they can inform the Tutorial Office of any change in address or forwarding address.  It is essential that the College holds up to date contact details for students.
Contact details

Students must always use Pembroke College as their address rather than their hostel address (Pembroke College, Trumpington Street, Cambridge CB2 1RF).  Within reason, letters addressed to the College will be forwarded to a student’s last known address; students should update their details (home address and telephone, mobile phone number) via their self-service pages on CamSIS.  Alternatively they can inform the Tutorial Office of any change in address or forwarding address.  It is essential that the College holds up to date contact details for students.

 

Safety and Security Policy and Procedures

Pembroke College seeks to ensure, so far as is reasonably practicable, the security and safety of all Fellows, Staff, Students, Visitors and Contractors, whilst within, or situated on, College premises.  The Porters are responsible for the effective operation and enforcement of the College's Safety and Security Policy and its procedures.  Responsibility for security and personal safety rests with all persons who study, work, reside in, or visit the College.  All members of the College community, Visitors, Guests and Contractors should assist the Porters in order to ensure the success of this Policy.  All new members are asked to watch a short video relating to Fire / Safety matters at the College.

Fire Safety

Wilful or reckless contravention of any fire regulations will be treated as a serious disciplinary offence.  See above (Fine Classification) for penalties.  All College members (whether they are resident or not) must familiarise themselves with the whereabouts of fire extinguishers, fire doors and escape routes in the vicinity of the location they are in and of the assembly area in the event of a fire.
 

Residents in College or College Hostels should also ascertain the postcode of the building where they are resident.  Postcodes will be displayed in respective Hostel accommodation noticeboards: the fire service will require this information in the event of an emergency call.
 

All stairways and corridors must remain clear of bicycles, boxes, refrigerators, and other obstacles. All members of the College are required to co-operate in ensuring that fire appliances remain in good order and that all fire doors remain free to close.
 

Door closers in student rooms must not to be disabled or removed.
 

Fire appliances are for use in an emergency: interference with them will be treated as a serious disciplinary offence.  See above (Fine Classification) for penalties.
 

The College is, and needs to be, highly sensitive to fire risk. It is the duty of all College members, guests and visitors to prevent fire. On a personal level, this means that individuals must be aware of potential dangers – e.g. smoking, cooking areas, worn electrical leads, no candles, etc. – while the College also has a number of procedures to ensure that risks are minimised.  Hair straighteners/curling tongs etc. should be placed on a heat resistant mat to cool off.  Students should familiarise themselves with the sections: Fire Extinguishers, Fire Doors and Escape Routes”.
 

It is the responsibility of all students resident in either the College or a College hostel to ensure that stairways and corridors are kept clear, signage is not covered up, and kitchens are kept tidy; regular inspections will be carried out and obstructions will be removed.
 

Fire is probably the biggest single danger in multiple-occupancy buildings. All members of College must realise the ease with which electrical equipment can catch fire under certain conditions, and must be vigilant in ensuring that their personal electrical items are safe and kept under surveillance when in use. Failure to observe the College’s fire regulations and procedures can have potentially catastrophic consequences.    On a personal level, this means that all students should be aware of potential dangers of fire and follow these basic guidelines:

  • Familiarise yourself with escape routes and assembly points.
  • Don't leave washing to dry in fire escapes, or leave or store your personal belongings in corridors or on stairwells.
  • The use of candles or other naked flames is expressly forbidden. 
  • Fire doors, (especially doors to gyp rooms), should never be wedged open or obstructed.
  • Gyp/kitchen room doors should be closed before cooking is commenced.
  • Never leave cooking unattended.
  • Cooking in your room (including the use of sandwich makers, toasters or similar) is not permitted.
  •  Always  keep  flammable  materials  (clothes,  books,  papers  etc.)  away  from  heat sources  such as kettles,  hair tongs/straighteners, radiators, light  bulbs, and any supplementary heating provided to students (e.g. portable radiators).
  • Do not hang your own curtains, or put wall hangings or alternative lampshades in  your  room.  They are possibly a potential fire hazard.  Those provided by the College are fire retardant and meet current fire regulations.

Avoiding fire

Cooking
The risk of a fire starting is particularly high when cooking, which must be confined to gyp rooms and kitchens.  All gyp rooms and kitchens are equipped with heat detectors, which may activate unless proper care is taken to avoid such activations. You must never leave any pans unattended while in use, and you must avoid in particular frying in oil, which can generate particularly high temperatures and fumes, and are thus considered to be dangerous. You must ensure that all cooking appliances have been turned off fully after use, and DO NOT tamper with or modify any switches. Gyp/Kitchen fire doors must be closed when cooking. If smoke is created through cooking, do not open the door in an attempt to ventilate the space, this will result in the Fire Alarm activating via corridor smoke detector.  The Bursar or College Officers may remove, without notice, any cooking appliances it deems unsafe. The use of hookah pipes, which use hot coals to generate heat, is prohibited on all College property. Vapouring & Smoking in any form is not permitted in any College room / building.

Lighting
Attempting to generate lighting in any students’ rooms by means of candles or any other naked flame is prohibited.  The drying of clothes in front/on electric fires is also prohibited. To start a fire carelessly or foolishly is highly dangerous and can place lives in jeopardy. The burning of incense sticks is also not permitted in any room/building.

Furniture
We require every item of furniture to comply with current safety standards. You will be required to remove any item of furniture which does not have appropriate certification; the College will not be able to store it for you, and may charge you for its removal.

Smoking
Smoking (this includes e-cigarettes) is not permitted in study-bedrooms nor the communal areas adjacent to them.  All rooms are fitted with smoke detectors.  Students are required to advise their guests of this College policy, and to ensure that it is followed.

The College recognises that smoking causes a hazard to health to both smokers and non-smokers and can constitute a fire hazard. Accordingly, the College does not allow Fellows, staff, students, visitors, conference guests, contractors or members of the public to smoke (including e-cigarettes) in any part of its buildings.

Smoke detectors

Students’ rooms are equipped with smoke detectors as are corridors in college buildings.  Gyp rooms and kitchens are fitted with heat detectors.

Smoke detectors are sensitive to tobacco smoke, burning toast, aerosols etc., and when activated on the College site will alert the Porters. Negligent activation of either a smoke or heat detector, may attract a fine, as will failure to evacuate the building once a fire alarm has sounded. Never leave a toaster unattended, and clean your toaster regularly; you will be held responsible if burning toast or crumbs trigger an alarm.

Fire Drills

The Head Porter is responsible for arranging fire drills for each college staircase and hostels; a log is maintained of all drills undertaken.  In addition, weekly testing of the fire alarm systems will be undertaken by members of the Porter’s Lodge.

Two fire drills will take place as follows, although further drills may be required (take place) if responses have been slow or incorrect (e.g. going to the wrong assembly point, not leaving the building):

  1. Within the first few weeks in October (Michaelmas Term). 
  2. Within the first few weeks of January (Lent Term).

ALWAYS respond promptly to fire alarms, even if you suspect it may be a false alarm, or “merely” a fire drill. College members and visitors have a legal duty to co-operate with College staff during fire drills.

It is essential that all members of College understand the actions which need to be taken in the event of a fire alarm, and these are clearly displayed within the staircase/hostel; these must not be removed.

Fire Alarm Tests

In addition to fire drills the College is obliged, by law, to carry out testing of its fire alarms on a weekly basis.  These will take place each week and will last for approximately 5 / 10 seconds.  In College and all College hostels fire alarm tests are undertaken by porters each week. Monday is the College fire  alarm test day and notices in all the Hostels show the day of the week they will occur in that hostel.  During certain terms, alarm test days may change to assist with exam times and dates.

Fire Escape Routes

Each staircase and hostel has its means of escape clearly marked.  It is essential that escape routes, especially staircases, which, in the event of a fire, can act as a chimney and speed the spread of smoke, are kept clear of flammable material (e.g. paper, cardboard boxes etc.) and hazards (e.g. bikes). Escape routes must also be kept clear of personal property, furniture and other items. Regular inspections will be made of these areas, and disciplinary action will be taken if escape routes are blocked.

Furthermore, all fire doors are to be kept closed unless the door is automatically held open and connected to the alarm system and these doors will close on activation all others fire doors should never under any circumstances be wedged open.  Residents should make sure they are familiar with the locations of fire exits on their staircase or in their hostel.

Each area of College accommodation has been inspected, and a fire report (FRA) drawn up along with a general Health and Safety risk assessment.  These reports are held in the HR/Operations Manager’s office and can be viewed on request.  Fire action plans are located on signs on each floor of staircase or hostels.

It is essential that all members of College understand the actions that need to be taken in the event of a fire alarm.  Fire instructions are provided in each staircase and hostel. Everyone has a responsibility for knowing their escape routes, fire exits and fire assembly point.    Information about these is posted on notices around the College and is also given below:

AREA ASSEMBLY POINT
OLD COURT: Library Lawn
IVY COURT: Library Lawn
NEW COURT:  Bowling Green
RED BUILDING:  Library Lawn
ORCHARD BUILDING: Bowling Green
FOUNDRESS COURT  Bowling Green
HOSTELS As indicated on the Hostel noticeboard
74 TRUMPINGTON ST     Chiu Court
THE AUDITORIUM Chiu Court
4 MILL LANE   Chiu Court
MILSTEIN HOUSE   Chiu Court

Fire Doors

Many doors throughout College and in particular doors to student rooms and gyp/kitchens are fire doors designed to provide 30 minutes protection in the event of a fire. If your escape route is cut off, remain behind a fire door until rescued and call for help.

Fire doors are signed to advise of their function FIRE DOOR KEEP SHUT and fitted with self-closing devices.  It is critical that Fire Doors are not wedged open and that self-closing devices are not tampered with or removed. Failure to comply with this may endanger life.

Fire Detection and Alarm

All areas in College are equipped with automated fire detection and alarm equipment, which is a hard-wired system, linked to the Porter’s Lodge.  College-owned hostels are not currently wired back to the Porter’s Lodge.

In hostels where there is an emergency telephone to dial the Porter's Lodge.  If a Fire is visible / located then 999 or 112 should be called first.

The Porter's Lodge must be called each time the hostel fire activates (with the exception of the weekly test).

Any tampering with the fire detection and alarm systems or ‘fire appliances’ (extinguishers, etc.) is deemed a very serious offence, and will be dealt with most severely by the College.

Students should be aware of the sensitivity of the fire detection system.  The following are just some of the actions that can trigger a "false" alarm:

  • Leaning up against call points,
  • unattended cooking,
  • burnt toast, 
  • spraying deodorant directly underneath a detector are just some of the actions.

Each alarm which sounds MUST be treated by all as a potential fire, and students are required to evacuate the staircase or Hostel.  Unfortunately each year Porters respond to a significant number of unwanted alarms caused by careless actions, and the College is working with students to try to reduce the number of these incidences.

Fire Extinguishers

Fire extinguishers are fitted in communal areas to assist staff to deal with small fires.  The College views with concern any interference with fire safety equipment, which is provided and maintained for the safety of all members of the College.   This includes letting off, or tampering with, fire extinguishers (except in the event of a fire), the jamming open of fire doors, the improper use or removal of keys to emergency exits, and interference with, or improper use of, fire escapes and fire exits.  Tampering with fire safety is a criminal offence.

Given the potentially serious, and possibly fatal, consequences of the wilful misuse of fire equipment, severe penalties will be imposed on those found responsible for such misuse or damage, or for encouraging others in such misuse or damage.  Payment in full will be demanded for all damage caused.  Under no circumstances will a plea that alcohol or other substance misuse, reduced an individual’s judgement be entertained as a mitigating factor. Severe penalties will also be imposed on those who infringe the regulations regarding the use of candles in College accommodation, or who, by other acts or through articles stored in their room, increase the risk of accidental fire.

Electrical Safety and Fittings

Power points on staircases are of the 3-pin, 13 amp fuse variety. The following rules are intended to safeguard personal safety and prevent overloading of the supply:

  • The following appliances, provided they are correctly connected and are in good working condition, may be used in rooms: kettles, table lamps, radios, CD players or similar  audio  equipment,  computers  and  related  peripheral  equipment,  clocks, television sets, hairdryers and similar styling equipment, phone chargers, shavers and electric toothbrushes.
  • One multi-way extension lead may be used in each room, provided it is of the distributor block with trailing lead type and is fused. Cable reels and socket adaptors (2- or 3-way) are dangerous and must not be used.
  • Never attempt to force 2-pin plugs into 3-pin sockets or use any equipment that is not rated for 250 volts or for use in the UK.

A list of permitted electrical appliances is available here.

Under no circumstances must anyone tamper with College electrical equipment or supply.  If in any doubt about these rules, seek advice from College Staff in the first instance.

Health and Safety

Pembroke College is committed to providing a safe and healthy environment in which members of its community may live, work, and learn. The College recognises its duty under Health and Safety legislation to ensure, so far as is reasonably practicable, the health, safety, and welfare of all members of its community, those who live and work at or visit its premises, and others who may be affected by its activities.


The College expects staff, students, fellows, visitors and contractors to share its commitment to providing and maintaining an educational and working environment that is safe and without risks to health.


Everyone is required to:

  • take reasonable care of the health and safety of themselves and of those who may be affected by their acts or omissions
  • follow College policies and guidance
  • observe safety signs and signals
  • not misuse anything provided in the interests of health and safety
  • report any health and safety concerns

Accidents, Hazards and Near Misses

Accident an unplanned event that results in harm or damage
Hazard something that has the potential to cause harm
Near-Miss an event that did not result in harm or damage but may have done

All Accidents, Hazards, and Near-Misses must be reported. Forms are available from the Porters’ Lodge or the H&S Officer, alternatively an electronic form can be completed here. When first aid is administered the first aider will complete the form.

  • If you see a Hazard or have a Near-miss and can make it safe please do so.
  • Serious hazards must be dealt with promptly and if you cannot do so please inform the relevant person to deal with it. 

Resolving these issues could prevent injury or ill health for you or someone else in the future.

Accident procedures

In the event of an accident you must inform the Porter’s Lodge. If you have an accident resulting in an injury or are seriously unwell you should contact the Porters’ Lodge as soon as possible. The Senior Tutor, your Tutor, the College Nurse and the Health and Safety Officer will be notified.

If you require emergency hospital treatment please call 999 for an ambulance and immediately after contact the Porters’ Lodge to inform them that a 999 call has been made and to expect an emergency vehicle. The Porters will then dispatch a first aider to assist whilst awaiting the arrival of the ambulance.

First Aid Provision

If you require first aid treatment you should contact or attend the Porters’ Lodge or College Nurse. If you are able to attend the Porters’ Lodge or Nurse’s office you will be asked to do so, if not a Porter will attend your location, to administer the relevant first aid. If necessary, arrangements will be made for the appropriate treatment elsewhere, either by the College Nurse or by transfer to hospital.

All Porters are qualified first aiders and have training in mental health and wellbeing issues. The Sportsground Manager, Sportsground Gardener and Boatman are all qualified first aiders. All locations have, or have access to, an Automatic Emergency Defibrillator (AED) and all first aiders are trained in its use.

If any person (fellow, staff, student or visitor) is seen by a First Aider a health and safety reporting form will be completed, including the place, date and time of the accident, the names of any witnesses, a full description of the event and any first aid given; you will be given a copy.  Any accidents that are reported on the appropriate form will be investigated by the College’s Health and Safety Officer
 

Contacts:

Porter's Lodge porters@pem.cam.ac.uk (01223) (3)38100
College Nurse Sarah.Winder-Worsley@pem.cam.ac.uk (01223) (3)38122
Health and Safety Officer safety@pem.cam.ac.uk (01223) (7)65530
Student Emergency Contact Procedure

Summary

The procedure summarises how student emergency contact details are collected and updated, the circumstances under which the College will use these details, decision making, and who will make contact.

This document has been introduced to provide clarity for College staff, the College welfare team, students and nominated emergency contacts, and to ensure that correct action is taken in emergencies.

Student Emergency Contact Procedure

Security of Buildings and Rooms

All College gates are now electronically managed and students should use their University cards to enter the College.  Entrances to the College are:

  • the wicket gate in the main entrance (Trumpington Street)
  • the wicket gate (Butler Gate) at the back of College on Tennis Court Road
  • BB rear gate at the back of College on Tennis Court Road
  • the New Court Arch gate (by S staircase)
  • the Chapel gate
  • Chimney Court gate.

The main College gates are closed at around 19:30 in term; 18:30 out of term.  The smaller wicket gate remains open until 21.00 in term and out of term.  Access to the College after this time is via the wicket gate using a University Card or issued key.  The gates are re-opened at 6.00 am.

The College is very aware of security issues surrounding the College and its members and seeks to maintain a friendly and safe environment for its members.  The College, therefore, actively encourages members to take part in helping to maintain this environment.

Unfortunately, experience shows that thefts of money, books, computers and other valuables occur from time to time;  students should therefore take care to lock rooms and close windows when not in their accommodation.  It is essential that room doors as well as front and back doors of Hostels are properly locked and NOT left on the latch.

All students when entering the College using the late night key and/or university card should: Close the door behind you (do not leave it to close by itself)

Once the main gates are closed do not allow anyone in after you; or you should at least ascertain the identity of the person following you.  If in doubt ask them to use the entrance near to the Porter‟s Lodge.

Porters lock the Library at approximately midnight during Term and at 22.00 outside of Term. It is very important that all security gates and other doors accessed via a late key and/or University Card remain closed at all times, and that security combinations to rooms or buildings are not given to strangers or, indeed, any non-resident of the College.

This is a general responsibility for all members of the College.   Access to many areas is generally controlled by the Porters.  This is backed by vigilant staff and CCTV monitoring. Doors to staircases and hostels must be kept closed, and, where possible, locked; there should not be any opportunity for un-invited persons to enter these areas.  Students are responsible for their own rooms.   Unknown persons should be questioned as to their presence inside buildings.  Any student who is concerned about any aspect of security, should, in the first instance, draw it to the attention of the Porters.  All crimes and suspicious persons or incidents should be reported immediately to the Porters.

Personal Information

Porters will not disclose student room numbers to visitors. Students' private telephone numbers will also be withheld. If the Porters are in possession of a student's private number, they are authorised to use it in order to inform the student that a visitor is asking for him/her at the Porter's Lodge.

Loss of Personal Possessions

The College cannot and does not accept responsibility for any losses.  This also includes accidental damage by College staff.  It is essential that all students insure their possessions against theft and any damage or other loss.

External Assistance

In order to promote security awareness and assist in dealing with criminal incidents, a Police Liaison Officer has been appointed by Cambridge Constabulary who is available to attend incidents involving members of the College. 

In addition, a Police Intelligence Analyst reviews all criminal activities involving the University and/or Colleges, and provides the College with crime statistics and photographs of alleged perpetrators and known criminals who are thought to be active in and around the University and Colleges.   The Head Porter alerts College members to crimes in and around the Colleges (i.e. cycle thefts and vehicle break-ins).

Closed Circuit Television (CCTV)

CCTV cameras are used in College to help safeguard the security of people and property. Cameras are strategically positioned to capture views of the main entrance and exits of the College. The live pictures are monitored and recorded by the Porters in order to detect any suspicious activity.

Warning signs are in place at the College entrance to inform staff, students, Fellows and members of the public that surveillance cameras are in operation. CCTV footage is retained for a period of 30 days and stored in a secure location.

Information derived from CCTV surveillance will only be used for security purposes, unless it leads to the discovery of an activity that no responsible authority could be reasonably expected to ignore, for example, breaches of Health and Safety rules that put others at risk.

Students have the right of access to information about themselves held on CCTV footage. To request access all students will be asked to complete a Data Access Request Form (available from the Information Officer), pay the current fee (£10) and provide evidence of your identity.

Firearms, Shotguns and Ammunition, and other Weapons

Not to keep on College Property any firearm (including airguns, starting pistols or imitations) and no ammunition, fireworks, explosives, weapons or other hazardous materials or inflammable substances such as petrol, or candles or other appliances using a naked flame.

College Spaces

The Hall

Smoking is not allowed in Hall. Gowns are worn at Formal Hall (dinner) served at 7.30 p.m. Photographs may not be taken during service of meals. Mobile phones must be switched off whilst at Formal Hall and may not be used under any circumstances; otherwise please ensure that mobile phones are turned to silent mode in Hall.  Please consult the “Guidelines for Dining in Hall” below -  the golden rule is to be observant of others.

Any individual, or College organisation, wishing to invite into College and entertain to dinner in Hall 10 or more individuals should obtain permission from the Catering and Events Manager.

Guidelines for Dining in Hall

Students are encouraged to regard Hall as a special occasion when often guests can be present both at High Table and in Lower Hall. These guidelines are devised to help keep Hall something special which all will enjoy.

  • You and any guests should arrive in good time for Grace which starts Dinner, and should be at your table by 7.25pm. Groups of ten or more diners, whether from within Pembroke or including guests, must seek permission in advance from the Catering Manager; he will ask you to name one Pembroke student as a host and steward for every ten guests, and to assume responsibility for the behaviour of the party for the evening. Pembroke students must wear gowns.
  • Baseball caps should not be worn.
  • No more than one bottle of wine per person is permitted; no spirits or cans of beer are allowed.
  • No photography is allowed during dinner (after the Fellows have left it may be permitted).
  • Mobile phones must be switched off whilst you are in Hall and may not be used under any circumstances.
  • No games are allowed at table; no drinking competitions; nothing must be thrown at any point in the evening. Toasts (eg for birthdays) should be saved up until after the Fellows have left.
  • Diners should remain seated through dinner and not move about; this applies for the whole of the meal, whether or not Fellows are present.
  • Diners do not need to stay in Hall until the Fellows leave.
  • If present to the end, all stand for the final grace and kindly wait for the Fellows to leave. The last Fellow customarily gives a bow; a bow in response from anyone near to High Table is always appreciated.
  • Smoking in Hall is not permitted, nor anywhere on the College site except for two designated smoking areas, outside the Bar in New Court and in the bicycle sheds beside the Library.
  • Whilst your guests are on Pembroke premises (eg bar, or room), you as host are held responsible for proper conduct.

At all times due consideration must be shown to the Hall staff. They have authority, backed if necessary by a Fellow dining at High Table, to restrain inappropriate behaviour and to require individuals or groups to leave.

These guidelines are intended to assist in making sure that everyone, whether at High Table or in Lower Hall, can enjoy dinner together.

The College Garden

The Garden is for quiet study and relaxation; the rules for its use by Junior Members are intended to preserve its atmosphere and appearance.

Dress: A respectable amount of clothing should be worn (sun bathing stripped to the waist is not appropriate) and behaviour should be decorous, bearing in mind that many visitors to the College and to Cambridge walk through the Garden.

Noise: musical instruments may not be played in the Garden, nor may radios, or audio equipment which uses speakers. The Garden must be quiet after midnight.  Those whose rooms overlook the garden are asked to close their windows rather than let social noise or loud music cause disturbance to others. Requests for music at garden parties must be agreed separately.

Food and Drink: Members of College only may consume food and drink on New Court Lawn and on the paved terraces around the Bowling Green.  Visitors are not permitted to picnic anywhere in the Garden.  Bear in mind that hot cups cause lasting damage to the grass, and should therefore be kept well away from all lawns.  All litter must be taken away with you: please use the bins provided for disposable food cases, and return any trays, crockery or cutlery brought from Hall or the buttery as soon as you have finished with them.

Damage: harm done to trees, plants, hedging or lawns will be treated as damage to College property.

Ball games are not permitted, except for croquet in the appropriate places at the permitted times in Easter Term.  All other ball games and frisbees, and the use of roller blades and skateboards, are banned absolutely.  It is also forbidden to ride a bicycle (or unicycle) in the College grounds.

The lawns: Junior Members are requested not to walk across any of the lawns; access to the garden seats around the Bowling Green may be made from the adjoining paths. Neither the Bowling Green nor New Court Lawn may be used as a short cut to surrounding Staircases.

New Court and Red Buildings Lawn may be used for relaxation and study, as may the sloping edges of the Bowling Green adjacent to the paved terraces.  Please respect all planting of grass and hedges.  On no account must short cuts be taken by stepping over the box hedges.  Please walk through the openings between blocks of hedging instead.

The ponds: The main College Garden contains two ponds, both clearly visible, both ornamental. Access to them is reserved for the gardening staff only. The ponds contain deep water, and are potentially dangerous, especially to young children; Junior Members should treat them with respect, particularly when accompanied by those unaware of the risk, and must never dive or attempt to swim in them.

Garden parties: Parties may not be held in the Garden unless special permission has been obtained in advance and may then only take place in the part of the Garden and at the times specifically appointed. Please contact the Catering Manager if you would like to host a Garden party during May Week

Croquet Hours

Croquet may be played at the following times and on the lawns specified in the Easter Term only:

13:00 to 14:00             New Court and Red Building Lawn

17:00 to 19:00             New Court and Red Building Lawn

Croquet may not be played at any other time or place in College, to avoid disturbance to work and other activities in College. Croquet sets/lawns are booked via RMS; croquet sets maybe collected from Porter’s Lodge.

Data Protection

Data Protection

An important aspect of complying with data protection legislation is being open and transparent with individuals about how their personal data will be used by the College.  The College processes personal data in numerous targeted ways depending on the context of the interaction with the individual and the relationship of the individual with the College.

Before arriving at the College every Junior Member is required to acknowledge, by submitting an online form that they have read the College’s privacy notice (students).  This privacy notice sets out how your personal data (including sensitive personal data as defined in the General Data Protection Regulations (GDPR)) is processed by the College, how long it is kept for and how it is shared.  It sets out your rights under the GDPR; for more information please see the College privacy notice or the ICO guidance on individual rights.

The College is required to process your data according to the provisions of the Data Protection Act 2018, which safeguards the rights of all individuals concerned. The College’s Data Protection Policy incorporates the Provisions of GDPR and is available on the College’s website or from the College’s Data Protection lead (dpo@pem.cam.ac.uk).

The College’s annual Gazette publishes, along with any prizes or scholarships you have been awarded by the College, a list of all students (name, initials) who have achieved a first class mark in their exams.  This is in line with the College’s amended Privacy Statement for Students.  If you wish to object to having your first class result published in the College’s annual Gazette please complete this form by 1st June of the current academic year to object to having your first class result published in the College’s annual Gazette. After this date no further objections can be made to your first class result being published in this way.